Each room category might have distinct policies on records retention, a required privacy setting, and so on.All rooms that participate in that room category would inherit those characteristics.If you come across either of these situations (that is, you find you can’t change a room setting or you can’t add a specific user as a member of your room), check with the Lync administrator to see if there are restrictions in place.Sometimes you might need to disable a chat room you manage.Changing a room name can create confusion for users who’ve set up notifications, or added your room as a Favorite.When you create your chat room, click Description on the Create a room window, and enter an explanation of the room’s purpose.Just click the drop-down arrow below the heading, and select the web apps you want to add.As the room manager, you can add others as managers to share the management duties for a room you’ve created.
Otherwise, depending on the corresponding setting of the Parent room category your room is identified with, notifications will or will not show up in each member’s New list (just like a contact notification) on the Chat rooms view of the Lync main window.
Keep your description short (256 characters maximum), and write it so it helps others decide whether to request membership and whether to set up notifications to keep tabs on what’s being discussed in it. Depending on how your organization has decided to use Lync persistent chat, you might have access to a lot of useful web-based applications that can make the room a much more productive place for your members to spend time in.
If there are web-based applications available for your room, you’ll see an Add-in heading on the Create a room window.
(As explained below, managers must appear in the pool of potential members for the room category that your room belongs to.) To add a room manager, open the chat room window and, in the Managers field, type the name of anyone you want to assign as a co-manager.
Like you, these managers can add room members and edit some room settings.